Employment Opportunities

Purpose of position:

The purpose of this position is to assist the Business Manager and Directors with fiscal and data management responsibilities of the Early Learning Center, and to provide administrative support and customer service to the ELC’s staff, students, families, and visitors.

This position will provide direction and assistance to staff and students for fiscal compliance, and will address questions and concerns in a timely manner. Financial responsibilities include maintaining family accounts, collections, purchasing, time entry, budget preparation, and processing travel reimbursements and contracts in accordance with university fiscal policies.

The position’s responsibilities directly impact the continued success of the ELC by affecting its ability to strategically plan, meet fiscal objectives, maintain fiscal and administrative integrity, and to maintain budgeted income from program fees.

Financial Accounting

• Maintains family accounts software through submitting enrollment deposits (A ledger), monthly tuition deposits (I ledger), and fees (I ledger),  all of which are reconciled monthly with IRIS.
• Maintains family accounts, including set-up, posting payments and fees, running aging reports, tracking collections, and maintaining accurate records through the family accounts management software.
• Completes procedures for additional revenue for family tuition support from outside agencies.
• Completes monthly tuition/fee statements for review.
• Provides direction and assistance to staff, students, families, and visitors for fiscal compliance.
• Verifies deposits as needed.
• Maintains financial policies and procedures, including records management and IT software safety plan.
• Completes procedures for all tasks required in this position.
• Completes other financial tasks as requested.

Administrative Team

This position serves as part of the ELC Administrative Team, including two Administrative Specialists, and led by the Business Manager. Shared responsibilities include:

• Provides customer service to the ELC’s staff, students, families, and visitors.
• Provides direction to graduate assistants or work study students on particular tasks.
• Responds to phone and email inquiries in a timely manner.
• Maintains front desk and business office policies and procedures.
• Completes other administrative tasks as requested.

Administrative Support

• Assists with the enrollment process, including the waiting list, open houses, rosters, and spot offers.
• Assists with child files, including immunization records and annual emergency and release forms.
• Assists with compliance of licensing and accreditation requirements.
• Assists with logistical needs for events, in-service trainings, parent meetings, and summer camp.
• Assists with required UT Risk Management insurance for childcare and camp.
• Assists with various clerical tasks, including copying, faxing, printing, and filing.
• Keeps policies and procedures up to date.

Professional Development

• Attends trainings related to job responsibilities in order to support the ELC’s compliance with fiscal policies.
• Participates in ELC staff-wide in-service training days.
• Interprets college and university fiscal policies related to job responsibilities.

 Minimum Qualifications:

• Effective customer service and communication skills
• Effective time management, stress management, and conflict management skills
• Effective organizational, prioritization, and problem-solving skills
• Proficiency with common office and database software
• Ability to work independently and collaboratively
• Ability to build positive working relationships
• Task management skills
• Leadership skills
• Knowledge of university policies and systems
• Knowledge of standard accounting principles (GAAP)

Required:

• High School Diploma
• At least 2 years of accounting/business and/or bookkeeping experience.

Preferred:

• Associates or Bachelor’s Degree in Accounting